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PRIVACY POLICY

At Spacetime Pictures, a worldwide place to share, earn, and access astrophotography data without limits, the protection of your privacy is a priority for us. Individuals are at the core of our activity, and therefore we recognize and value the trust you place in us when providing us with personal data. We are committed to collecting only data that is strictly necessary for the purpose for which it is collected. At all stages, you remain in control of your personal data. We provide our best efforts in safeguarding the privacy and security of the provided personal data from you as visitor, user or subscriber of the website https://www.spacetimepictures.com ("Website").

Spacetime complies with the applicable regulations on the protection of personal data as set out in Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC ("GDPR") and the French Law No. 78-17 of 6 January 1978 on information technology, files and freedoms.

The Purpose of this Privacy Policy is to present to you the content of the collecting and processing of personal data and describe your privacy rights.

Data controller identification

Spacetime is responsible for your data. Spacetime S.A.S. is a simplified stock corporation, registered in France under number 992 229 013 RCS Chartres. Its registered office and principal place of business is at 10 rue de la Paix, 75002 Paris, France.

For the purposes of applicable data protection law and specifically the General Data Protection Regulation (EU) 2016/679 ("GDPR") your personal data will be controlled by Spacetime.

Data Subjects

The persons concerned by the processing carried out by Spacetime under the conditions defined in this privacy policy are individuals using the Website and subscribers of the Website offers as well as individuals or individuals action on behalf of legal entities who are suppliers of Spacetime or have a business relationship with Spacetime.

Collection of personal data

Spacetime generally only processes personal data that is necessary for the purposes for which they are processed. The personal data we collect from you is the following:

  • Identity data: surname and first name, copy of identity card if applicable, for the purposes of proving the exercise of a right of access, rectification or opposition or to comply with a legal obligation.
  • Contact details: your e-mail address for the purpose of sharing with you the latest news about our offers and services, and allow us to correspond with you, and your mailing address for pre-contractual and contractual reasons.
  • Financial information and bank details: invoice payment data and all relevant data provided in the course of the contractual relationship between you and Spacetime.
  • Connection data: IP address provider by our host which permits us to define the price, currency and applicable taxes to the subscription according to the country where you are based.
  • Profile and usage data, collected mainly through a script that permits us to understand how you use our Website, including the pages you visited, page response times, download errors, length of visits and page interaction information (such as scrolling, clicks, and mouse-overs). In this context, Spacetime will receive from its services provider only anonymized data not permitting to identify you as an individual.
  • Data relating to the monitoring of the commercial relationship: this data comprises data required to set up contractual relationships with Spacetime.

Purposes of collecting personal data

Spacetime collects data for explicit, legitimate and specific purposes to ensure:

  • The fulfilment of a contract, comply with contract obligations or take steps linked to a pre-contractual measures, or with you or your organization, including:
    • Registering you as a user or commercial partner (licensor).
    • Providing you the price, currency and applicable taxes to the subscription we offer you according to the country where you are based.
    • Managing users and commercial partners relationships, permitting Spacetime to exchange by email.
    • Managing Spacetime suppliers.
    • Processing payments, billing and collection.
    • Administering and managing our relationship with you, including accounting, auditing, and the performance of our contractual obligations with our clients and commercial partners.
    • Retaining information records to monitor the business relationship.
  • The conduction of our business and the pursuit of our legitimate interests, in particular:
    • Providing up-to-date information about Spacetime and its datasets portfolio.
    • Functioning and continuous improvement of the Website, its services, functionalities and user experience.
    • Managing customers relationship including customer support.
    • Managing your registration to the Website.
    • Managing your subscription to our newsletter and sending you a newsletter.
    • Managing requests regarding our services and to download datasets and other documents from the Website.
    • Managing requests for rights of access, rectification and opposition, deletion, limitation, portability, right to digital death and the right to lodge a complaint with the French data protection local authority.
    • Analyzing and improving our services and communications tools including the Website, its traffic measurement, and development of commercial statistics.
    • Monitoring compliance with our policies and standards.
    • Exercising or defending our legal rights or to comply with court orders.

Disclosure of personal data

Only the authorized and specified persons mentioned below may have access to your personal data:

  • Third-party services providers and subcontractors: we may share your data with third-party services providers we have retained in connection with the services we provide, or provide IT, system administration and hosting services, research, measurement and analytics services, marketing and customer support. Spacetime enters into data processing agreements with each of the services providers and subcontractors to secure the processing of personal data.
  • Government or judiciary authorities, law enforcement officials or regulators, government officials or attorneys for the establishment, exercise or defense of a claim or within the framework of a confidential alternative dispute resolution process.
  • Professional advisers: in specific circumstances, we may share your data with professional advisers including lawyers, auditors, bankers, and insurers who provide consultancy, banking, legal, insurance and accounting services to us.
  • Third-party social networks. The Website may use social plugins provided and operated by third-party companies (e.g. Facebook, Instagram, YouTube, Astrobin). By accepting these third-party social networks cookies, you may share your personal data with them. If you are not logged into your account with the third party, the third party will not be able to know your identity. If you are logged into your account with the third party, then the third party will be able to link information or actions relating to your interactions with the Website to your account with the third party. Please consult the third party's privacy policies to learn more about their data practices.

Your data will not be passed on, exchanged, sold or rented to anyone other than those mentioned above.

Transfer of your personal data outside the European Economic Area

Spacetime transfers your personal data within the European Economic Area ("EEA"). In certain cases, it is necessary to transfer your personal data to countries outside the EEA which do not provide the same level of data protection as the country in which you reside and are not recognized by the European Commission as providing an adequate level of data protection, to provide the services or to establish, exercise or defend a legal claim. In this event, collected data is processed, stored and transferred for the purposes outlined in this Privacy Policy in compliance with the adequacy decisions within the meaning of Article 45 of the GDPR or governed by appropriate safeguards within the meaning of Article 46 of the GDPR such standard contractual clauses adopted by the European Commission.

Legal basis for collecting and processing personal data

We collect your personal data when you visit the Website, subscribe to our newsletter, communicate with us, request contact from us or establish a contractual relationship with us.

The legal basis for collecting and processing your personal data is:

  • Your consent in the case of sending you our newsletters.
  • Our legitimate interests into offering you the best experience in our Website and conducting our business by proposing to you our services and offers.
  • The execution of the obligations linked to a contractual relationship with you.

Privacy Rights

You are entitled to exercise several rights with respect to the processing of the personal data we hold about you:

  • Right of accessing the data we have collected about you and request a copy of the personal data we hold about you.
  • Right of requesting the rectification of inaccurate personal data we may hold, in order to have it accurate, up-to-date and complete.
  • Right of requesting the erasure of your personal data in the event it is no longer necessary for the purposes for which it was collected or the collection, use, communication or storage of the data is considered unlawful.
  • Right of requesting us to restrict or limit the processing of your personal data.
  • Right of objecting to the processing of your personal data and ask us to block, erase and/or restrict your personal data.
  • Right of porting the data you have provided to us, to you or to another data controller, in a commonly used, machine-readable format.
  • Right to lodge a complaint with the applicable local authority, in the event you believe that your data protection rights have been breached.
  • The right to determine what happens to your data after your death and to choose whether or not we pass on your data to a third party that you have previously designated. In the event of your death and in the absence of any instructions from you, we undertake to destroy your data, unless its retention is necessary for evidential purposes or to meet a legal obligation.

You may, at any time, exercise any of the above rights, by sending a mail to hello@spacetimepictures.com. You shall indicate in your request your contact details (surname, first name, and email address), the reasons relating to your particular situation where these are required by law (in particular to exercise your right to object) and attach a proof of your identity, i.e. a copy of your ID card, or passport, or any other valid identifying document.

All requests shall be processed as expeditiously as possible and strictly in accordance with applicable laws and regulations. In certain instances, the erasure of personal data may only occur upon the expiration of a statutory retention period prescribed by relevant legal provisions or statutes of limitation. In such circumstances, Spacetime shall retain the data until the earliest date on which complete deletion is lawfully permissible.

The aforementioned rights may be exercised at any time without charge, except for any courier expenses, where applicable, and any costs incurred for assistance or representation should the data subject elect to be assisted by a third party in the exercise of such rights.

The data subject is hereby advised that refusal to provide personal data, or the exercise of rights to erasure or objection, may necessitate the suspension or termination of all or part of the services rendered to the data subject or to the individual on whose behalf the data subject acts.

In the event of any dispute concerning the processing or use of personal data, the data subject retains the right to lodge a complaint with the Commission Nationale de l'Informatique et des Libertés (CNIL), either via its official website or by postal mail at: 3, place de Fontenoy – TSA 80715 – 75334 Paris Cedex 07.

Right to withdraw consent

If you have provided your consent to the collection, processing and transfer of your personal data, you have the right to fully or partly withdraw your consent or opt-out of receiving newsletters and marketing communications by sending an e-mail to hello@spacetimepictures.com. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose(s) to which you originally consented unless there is another legal ground for the processing.

Data retention period

Spacetime will only retain your personal data for no longer that is necessary for the purposes the data was collected for. Upon expiry of the applicable retention term, we will securely destroy your personal data in accordance with applicable laws and regulations. Nevertheless, beyond this period, some data may be kept for archival or statistical purposes. If you want to have specific information about the retention periods of your data, please address an e-mail to hello@spacetimepictures.com.

Spacetime will retain your data for the purposes of satisfying any legal, accounting, or reporting requirements and, where required for Spacetime to assert or defend against legal claims, until the end of the relevant retention period or until the claims in question have been settled.

Security of the data

Spacetime and Spacetime services providers and subcontractors with whom the personal data is shared ensure appropriate technical measures granting level of data protection at least as protective as that required in the European Economic Area.

Changes to our Privacy Policy

In order to reflect any changes to the way in which we process your personal data or to comply with applicable legal requirements, Spacetime reserves the right to update and change this Privacy Policy at any time by publishing it on the Website. When using the Website, you are required to refer regularly to the latest version of the Privacy Policy.

Last updated: December 2025

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